Space Only Information

Space Only Design Requirements

All Space Only stands are required to submit a stand design to the Organiser via the Online Exhibitor Manual(OEM) at least 28 days prior to the show for approval. Login details for the OEM have been sent to the Exhibitor Stand Coordinator. The organiser reserves the right to reject any design if it does not comply with W/OH&S guidelines or venue building regulations.  Please ensure you have submitted these designs acknowledging the below requirements.

  • We understand that weight loading at the venue is 2 Tonnes per square metre
  • We understand that this stand does not come with lighting, power, walls or carpet
  • Our walls are 2.4m high, approval required if higher
  • A 5 metre height limit applies to ALL stand designs. No exceptions
  • The structure of our stand and contents sit within the contracted space
  • Our adjoining walls are devoid of any branding overlooking neighbouring stands
  • Our stand has adequate pits for water/waste OR we do not require pits for water/waste
  • All open sides are at least 1/3 open or have been fitted with a transparent material
  • An engineering report has been supplied for any second storey stands
  • Stand design includes locations of smoke alarms & fire extinguisher for any stand with a roof
  • All material must comply with the Fire Hazard properties standards and codes and a Material Safety Data Sheet (MSDS) must be produced upon request
  • Any flooring, steps and ramps included in the stand design comply with National construction code (NCC) standards
  • We are obliged to ensure all electrical items that come on site are tested and tagged, including those of our stand builder.
  • Our designs include exact dimensions, aerial & plan views including height, floor height & ramping gradient

Please note: Hand drawn stand design submissions WILL NOT be accepted.

Venue Induction

PCEC’s pavilions are considered construction zone areas during the build and break-down phases leading up to and following an Exhibition (Construction Phase).

Permit Card

Worksafe WA requires that all persons entering a construction zone area hold the correct permit – referred to as a “Blue” or “White” Card.

Construction Safety Awareness Training is both accessible and simple. For more information regarding how to obtain a blue card and what other Australian state cards are recognised in WA, please refer to: www.commerce.wa.gov.au/WorkSafe

A Blue / White Card is not required for Exhibitors – provided they do not require access to pavilions during the Construction Phase.

Venue Induction

In addition, the venue also requires that all people involved in the construction of a stand onsite complete a venue induction. Please complete the venue induction via this link: spotlesscontractors.litmos.com.au

When registering a new account, click on “Click here to register” and enter the code PCEC Client. Please ensure you view all of the material, complete the contractor induction and test. Once completed print off the certificate and send to Denise.Dunn@spotless.com.au

Fire Regulations

Any materials used for construction of your stand or display must conform to the following minimum standards:

  • Non-combustible and inherently non-flammable material.
  • Durable, flame-proof fabric.
  • Self-extinguishing plastic.
  • Plywood, hardwood or fibre-board rendered flame-resistant by a process of impregnation acceptable to the authorities.

Fire extinguishers and firefighting equipment must at all times be visible and accessible, and must not be removed from its correct location. Motor vehicles or other mechanical appliances displayed within the exhibition venue must contain a full tank of fuel, their batteries must be disconnected and a drip tray placed under the sump.  It is the responsibility of the exhibitor to provide a fire extinguisher with any vehicle in the hall.

All stands using cooking appliances must have a fire extinguisher supported on a wall by bracket 1.2 metres above the floor. The installation of any fuel burning appliances must conform to the Uniform Building Regulations and the Theatre & Public Works Act 1901 (Appendix D 1987). See also Gas in this section.

Should construction of stands or exhibits create a potential smoke-locked area or create an area not serviceable by the existing sprinkler systems, the management of the exhibition venue, under advice from the Insurance Council of Australia, may require the smoke detection, emergency lighting, and exit lighting systems to be extended to cover the stand or exhibit areas.

All scaffolding or temporary seating must be erected by a licensed person in accordance withthe manufacturer’s instructions and certified in writing by an engineer. A copy of Engineer’s Certifications and Handover Certificates should be provided to the Operations Manager not less than 20 Business Days prior to move-in date.

Please notify the organisers if you intend on bringing a vehicle, utilising a naked flame, doing hot work, cooking, or utilising LPG Gas for more information about requirements.

Flooring

Raised floors with a height of less that 50mm are not regarded as a step and generally will not require a ramp.  However, an approved stair nosing must be installed as per requirements for steps in public places.

All raised floors with a height greater than 50mm, but less than 190mm, from the main exhibition floor level or surrounding platform will be regarded as a step and these floors will require a suitable and clearly distinguishable ramp from the main exhibition floor level or surrounding platform to the raised section.  The ramp must be of a gradient no less than 1:3 and be contained within the Venue. Ramps must not protrude into the nominated aisle way, so must be included in the stand space.

The raised floor sections or ramps must not contain sharp or dangerous edges and must not cause a trip hazard as well as being clearly distinguishable from the surrounding area.

Floor Load Weight Limits

All floor areas within PCEC have a maximum floor load limit. The Client is required to notify the Organiser not less than 20 Business Days prior to the Commencement Date of the show of any object weighing more than 500kg and provide the following information:

1. The dimensions of the base of the item.
2. The gross weight of the item.
3. Provide a picture or diagram of the item.
4. Indicate on the floor plan where the item is to be located.

Height Restrictions

Stands must not exceed 2.4m in height without permission of the Organisers.  Where permission is given for perimeter walls above this height, then the wall must be solid and dressed on both sides to the satisfaction of adjoining exhibitors.

Helium Balloons

Helium balloons and inflatable devices are only permitted as fixed features of a stand or exhibit. Exhibitors must obtain written approval from PCEC for the use of air or helium balloons and inflatable devices at least 20 business days before the event commences. Please note that exhibitors will be charged for the removal of balloons left in PCEC and fire brigade call outs for false alarms caused by balloons and/or other exhibition related items tripping PCEC’s alarm system.

Please visit the PCEC website to down load and submit the Helium Balloon Order form.

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